Table of Contents
- Testing Center Overview
- Faculty Notifications
- Student Scheduling
- DRC Testing Center Expectations & Policies for Instructors
- St. Paul Testing Center
- Available Materials in the Disability Resource Center
- Administering Accommodated Exams Within Your Department
- How-To Guides for Accessible Information Management (AIM) Instructor Portal
Testing Center Overview
DRC Testing prepares and administers exams as specified on a student’s accommodation letter. Before receiving an accommodation letter, students connect with an Access Consultant to discuss disability-related impacts and barriers. The Access Consultant and student determine whether testing accommodations are appropriate. For clarification regarding specific accommodations, please connect with the Access Consultant who signed the letter.
To the extent possible, we encourage instructors to administer accommodated exams requiring extended time and/or a reduced distraction environment in a space and time available to them. This allows students greater access to their instructors if they have questions during the exam, and it is often closer to the experience of their classmates.
Instructors may also use Canvas Quiz functionality to administer exams. This reduces the need for exams to be taken in the DRC. The Office of Measurement Services can help convert exams into Canvas format.
Instructors who do not have access to space or are not using Canvas Quiz functionality are invited to refer their students registered with the DRC to complete their exams in the DRC as space allows. If space is not available for accommodated testing at the time the class is testing, the DRC will look for the next available time for the student to complete the exam in the DRC.
Faculty Notifications
When a student schedules an exam, instructors are notified 3 days before the exam date and sent instructions for uploading exam documents and submitting exam-related details in our AIM Portal.
At the start of the semester, when you receive an accommodation letter from a student who has testing accommodations, you will be asked to provide course information, including typical exam administration details and the dates of your exams.
Once you complete the testing information for your course, if you receive subsequent accommodation letters for additional students, details will automatically transfer to the new students without additional manual entry. If you have a student in another section of your course, you can copy the course information you’ve already completed to the additional section.
More information is available in our How-To Guides.
Student Scheduling
Student Scheduling Policy
The DRC Testing Center requests that students schedule their exams at least 7 business days in advance of the exam date, and our scheduling platform will not allow students to schedule later than 3 business days before the exam. An example of this would be as follows:
- A student attempts to schedule an exam at 5 PM on Tuesday for an exam on Friday during the same week. This will be permitted because our end-of-business-day is at 6 PM, and this would be three business days before Friday.
- Tuesday = Business Day 1
- Wednesday = Business Day 2
- Thursday = Business Day 3
- A student attempts to schedule an exam at 7 PM on Tuesday for an exam on Friday during the same week. This will not be permitted because it will be less than 3 business days' notice.
- Tuesday = Day 0 because they scheduled after 6 PM
- Wednesday = Business Day 1
- Thursday = Business Day 2
- Friday = Business Day 3 (the third business day cannot be the day of the exam)
Deadline for Scheduling Exams During Finals Week
Due to the amount of coordination and planning involved in finals week in the DRC, students are required to schedule their final exams by our final exam deadline. The deadline changes each semester and is located on our webpage banner and sent via email communication throughout the semester, but the deadline is typically 3 weeks before the last day of instruction.
Scheduling Deadline Exceptions
There may be instances where a student would be granted an exception to our scheduling deadline policies. This could include, but is not limited to:
- Temporary disabilities (concussion, broken wrist, etc)
- Recently registered with the DRC less than 3 business days prior to the exam date
- Rescheduled for disability flare-up or an excused absence
If a student is granted an exception, they would need to contact the Testing Center directly via [email protected] to schedule.
Rescheduling Expectations
Students may need to reschedule their exams for many reasons, including but not limited to illness, experiencing a disability related flare-up, weather impacts, etc. In the event that a student needs to reschedule their exam, the student should contact instructors via email to request the reschedule and cc [email protected] to keep our staff updated. However, we will not move forward with rescheduling the exam until an instructor approves and we are included in that email communication or that email communication has been forwarded to our office.
At Capacity Process
Students must request their exams within 7 business days in advance of the exam date. We strive to have space available in our testing center for students who comply with our scheduling policies. However, there are instances in which, due to space and staff limitations, the DRC may not have available exam appointments. If a student encounters a situation where they have attempted to schedule their exam 7 business days or more in advance of the exam date, but the Testing Center is at capacity for that time, students will receive an error message in AIM. If a student receives this error message, they should contact [email protected] for further guidance. Once the Testing Center staff receive that email, we will take the following actions:
- We will try to find additional space within the DRC or with DRC partners to proctor the exam.
- If we cannot find additional space and/or staffing, we let the student know and cc the instructor to inform them that we are at capacity for that specific time and offer a back up time or date when we have space and staffing available. Additionally, we may request that the student and the instructor work together to find a way to proctor the exam within their department. We will also cc the Access Consultant on the email chain to provide guidance throughout the process.
DRC Testing Center Expectations & Policies for Instructors
Syllabus Statement
The DRC encourages instructors to include a statement in their syllabus outlining their expectations for exams as well as specifications for students with testing accommodations. The Testing Center encourages you, as an instructor, to include a statement clarifying:
- Any additional course contacts who are responsible for implementing accommodations and who may receive a student’s accommodation letter— course coordinator, TA, instructor, or a combination.
- The location where the student should plan to take their exams and instructions for scheduling.
- Exam information, such as a list of exam dates, exam duration, materials allowed, and whether they're allowed to keep the exam or accompanying materials.
- Who the student and/or DRC coordinators can contact to request the exam file and administration details, if the student is testing in the DRC.
Faculty Expectations
- Check emails regularly for questions from your student for the duration of the student’s scheduled exam in the DRC.
- Review our How-To Guides.
- Provide your exam administration details and upload your exam to our portal as soon as possible, and at least 72 hours in advance.
When Instructor Approval Is Needed
Instructor approval is needed for every exam that falls outside of the date/time parameters outlined by an instructor in their Testing Accommodation Form, which is completed at the start of the semester. Instructors approve exam requests through our online accommodation management system, AIM. If an instructor does not approve an exam request through AIM within 2 business days of the exam date, the DRC Testing Center staff will automatically approve the student’s request.
Instructors should consider students’ accommodations when approving exam requests. Students may have certain access reasons that require them to schedule outside of the original testing time. Please contact the student directly if you have any questions about the time that they have scheduled their exam.
For exam rescheduling, instructor approval must be forwarded via email to [email protected]. Exceptions will be made if a student accidentally scheduled on the wrong date initially or if the instructor changed the exam date.
Instructor approval is also required regarding materials allowed on an exam. In the case that a student indicates on the day of the exam that there are materials that they are allowed to use, but the Testing Center staff are not privy to, Testing Center staff will contact the instructor immediately. The student can opt to begin their exam without the additional materials or they can wait to begin until we receive a response from the instructor.
Student Late Arrival for an Exam Policy
- Students will not be able to take their scheduled exam in the DRC if they are 30 minutes or more late. If a student arrives prior to the 30 minute mark past their scheduled start time, we will permit them to take the exam, but we will not extend their time past their originally scheduled end time.
- We will not extend the end time of a student’s exam due to lateness.
- Students are responsible for scheduling their exams at the correct times and planning to arrive at least 5-10 minutes before their exam start time.
- Students who are late for an exam due to disability related impacts will discuss the situation with an Access Consultant to determine whether or not it is reasonable to reschedule the exam.
- Students who have testing accommodations are welcome to schedule make-up exams with the DRC, but they are expected to coordinate permission, scheduling details, etc. with their course instructor.
- We strive to create a testing environment that accommodates the various access needs of an array of students while upholding the expectations of the class.
Providing the Exam File
Due to our high volume of exams throughout the semester, we ask for exams early to be sure we have time to print and prep exam materials and instructions for the student. Please be aware if any of your students have document conversion needs, as our conversion team will need additional time to prepare the exam.
Our office does accept physical copies of exams, dropped off at our office in advance, however, we still require instructors to visit our AIM Instructor Portal to provide us with the necessary administration details. This is the best way to ensure that an exam is administered according to your specifications and consistently reflects the class expectations.
For accessibility reasons, the DRC cannot accept exams in a handwritten format. All exams must be submitted in a typed text format for overall accessibility, including readability and editability if the DRC Document Conversion team needs to reformat it for a student's specific accommodation.
If a student reschedules an exam, please email to let us know if you would like to provide an alternative exam version for the rescheduled exam date.
Late Exam Upload/Drop Off
It is important that instructors provide exams to the DRC Testing Center staff on time so that we can adequately prepare the exam materials and testing space. Instructors are expected to provide the Testing Center with the exam file 2 business days prior to the exam date and 4 business days for exams that need document conversion.
When we do not receive exams in advance, it can cause stress on the student and DRC staff. Ultimately, if we do not receive an exam from an instructor after 15 minutes of the start time of a student’s exam, we will let the student know that they should contact their Access Consultant and work with them and their instructor to reschedule their exam due to no fault of their own. The Testing Center staff will also email the instructor and the department chair to notify them that this incident occurred.
During An Exam
Please include the best contact method to reach you during the scheduled exam time. This allows us to contact you to provide clarification or answer student questions.
Please do your best to be available by phone, as this is often the clearest method of communication. Students often need to ask questions and have them answered verbally.
Please note we are NOT able to text. We are only able to call or email to contact instructors.
Exam Updates/Corrections
BEFORE the exam: We may ask you to visit the AIM Instructor Portal to update the exam materials or administration details. Before you replace an exam file, we need to clear existing files. Please let us know if you need to upload new files. Testing Center requests that any updated information is completed at least 2 business days before the exam date.
DURING the exam: If you find an error in your exam materials or need to provide students taking the exam with an update provided to the class, please email us the correction. We will print and distribute it.
When emailing a correction, please draft a NEW email, stating in the subject line: “Exam Correction for [Insert Course].”
Memory Aids
A memory aid may be reasonable depending on the essential requirements and design of the assessments in a course. The instructor is responsible for working together with the student and the student’s Access Consultant on setting clear parameters for length and content of the memory aid. Memory aids need to be approved by the instructor prior to each exam. The process for students using memory aids in the testing center is as follows:
- Students should work with their Access Consultant and instructor to determine the parameters of their memory aid for each course/exam ahead of their exam date. The parameters for the memory aid do NOT need to be communicated to the Testing Center ahead of exams.
- Testing Center staff will allow the student to bring in the materials that the student says are their memory aid.
- When a student finishes testing, Testing Center staff will collect their memory aid and scan it in with the exam to submit to their instructor.
- Instructors may allow students to keep/retrieve their memory aid as indicated in the exam administration details. Testing Center staff will return the memory aid if the exam is uploaded online or returned by an instructor during completed exam pickup.
DRC Computer Policy
The DRC Testing Center has computers available for accommodation purposes. Our utmost priority is to ensure that all students who have accommodations requiring technology receive an equitable testing experience using our computers. The DRC expects all students to arrive for their exam fully prepared, including a laptop with exam-specific software installed if the instructor indicates one as a required material. If technology is available within the DRC, we may be able to lend a laptop to students. Laptops are available on a first come, first served basis and cannot be guaranteed.
Canvas Exams
Time Extension
Please review a student’s accommodation letter to determine if the student has a time accommodation. The time window will need to be extended for individuals with various time accommodations. Additionally, please adjust settings to accommodate alternative testing times when applicable. Please visit the Canvas Support Page for instructions.
Honorlock
Honorlock is the U’s standard online proctoring system. For privacy reasons, the Testing Center has limitations on how Honorlock can be used for exams administered in the DRC. Instructors have two options in the DRC for Honorlock:
- Instructors can disable "Record Webcam,” "Test Taker Photo", "Test Taker ID", and "Room Scan" and still use other features in Honorlock, such as screen recording and monitoring.
- Instructors can provide an Honorlock Bypass Pin to us to bypass this software entirely so there is no use of Honorlock on the exam. Please refer to the email you will receive from our office the day before the exam with instructions for how to set this up.
Visit the OIT Honorlock Helpguide for more information or contact us at [email protected].
Exam Scanning Policy
The DRC Testing Center staff will scan all pages of every exam administered in the Testing Center to the AIM Instructor Portal upon completion of an exam. This will include two DRC information sheets, exam question sheets, scratch paper, cheat sheets, and any approved memory prompts.
Even if an instructor has indicated they would like to pick up their exam at the DRC after it is complete, a scanned copy will still be available in the AIM Instructor Portal.
Exam Return Methods
As of the Summer 2025 semester, the DRC no longer delivers completed exams taken by students in the DRC Testing Center to instructors. Instructors have the following options to retrieve a completed exam:
- Instructors can review the uploaded scanned copy in the AIM Instructor Portal
- Instructors can request that the exam is put on hold in the DRC or on the St. Paul campus. Instructors will need to show a form of identification when picking up an exam (U-card, drivers license, etc.). If an instructor needs to delegate the pickup of an exam, they will need to contact [email protected] with the information of the person picking up the exam in advance:
- The exam will be ready for pickup in the DRC the following business day of the exam in McNamara Alumni Center, Suite 180.
- The exam will be ready for pickup in St. Paul the following 2 business days of the exam at the 130 Coffey Hall CFANS Desk.
Regardless of choice, all exams are uploaded to the Instructor Portal for download, and exams/quizzes that are not picked up by instructors will be kept until the semester concludes and then destroyed in compliance with the University Data Retention Policy (30 days after grades are posted to transcript).
Cameras
The DRC utilizes cameras in many of our testing spaces in the DRC. The cameras allow us to remotely proctor exams to strengthen academic and exam integrity and improve student safety in testing spaces. The cameras are visible and mounted on the wall in the testing spaces. The video streams will be accessible only by DRC and UMN Security staff. The videos will be monitored by proctors, and stored on a secure server for approximately one month.
DRC Staff are not permitted to share video footage with instructors. DRC Staff will also not review footage retroactively upon instructor request after an exam has already taken place. Our role is to report what we have witnessed in our Testing Center and request that the footage gets downloaded by UMN Security Staff if an incident of Academic Dishonesty occurred in case you would like to open a formal investigation with the Office of Community Standards.
During busy exam seasons, the DRC often has to utilize other space on campus that is not monitored by cameras. In semi private spaces, we have proctors available in the room with the students. In private spaces that do not have cameras, we do require that students store any belongings that cannot be used on an exam in our locker space before entering the testing room.
Please review the UMN's Access to and Use of Physical Security Data Policy for more information.
Academic Integrity
If the DRC Testing Center Staff finds that a student has engaged in academic dishonesty during an exam, we will end their exam in the DRC, notify the instructor, the student's DRC Access Consultant, and the Assistant Director of Testing & Access Assistance, and we will also provide the student with a resource document following the incident.
Incidents of Academic Dishonesty that are caught on camera will be documented, and a notification will be sent to UMN Security to download the footage in case an instructor would like to open a formal investigation with the Office of Community Standards.
Students Leaving the Testing Center During an Exam
DRC Testing Center staff care about the well-being of students who test in our space. If a student is gone from the Testing Center for 20 minutes or more, a Testing Center staff will consider their absence to be concerning from a safety perspective. If a student feels like they need to leave our testing space for 20 minutes or more due to a disability flare up or if they are feeling sick, they should alert a Testing Center staff member for further support.
Students may leave the Testing Center to use the restroom down the hall from the main office or the restroom located in Suite 190 if taking an exam in Superior (room 150). Because water is available in the lobby, students should not need to exit the area for water. Students are not permitted to leave McNamara while taking their exam, including to pay their car meter, speak on the phone, etc.
If Testing Center staff are unaware of a reason a student would be gone longer than 20 minutes or more, they will do a sweep of the restrooms, the hallway, and the basement. Testing Center staff will also notify the instructor and the student’s Access Consultant via email if a student is gone for 20 minutes or more once staff have gathered more information keeping safety concerns and academic integrity in mind.
If a student returns to the Testing Center after the 20 minute period, a Testing Center staff member will ask the student for more information as to why they were gone for that extended period of time and let them know that we will need to make a report to their instructor and Access Consultant for safety and academic integrity purposes.
If a student does not return to our testing space within 30 minutes, Testing Center staff will try to contact them via the phone number we have on file. If the student is unreachable, Testing Center staff may consult with an Access Consultant to determine the next best action to take and Public Safety may be notified.
Health & Safety
The Disability Resource Center values the health and safety of all students and staff.
If a student contacts us about not feeling well as their exam approaches, we ask that they contact their instructor and let them know that they will need to reschedule their exam. The Policy: Makeup Work for Legitimate Absences: Twin Cities, Crookston, Morris, Rochester applies to all course requirements when a student has a legitimate absence due to, among other things, illness such as COVID-19.
St. Paul Testing Center
Location
Coffey Hall 50C
Hours of Operation
Due to staffing and resource limitations, we will only be open during specific times, 3 out of the 5 days in the week. Please consider being flexible to allow students to take their exam at a different day/time if the class time does not fall within our office hours. We also encourage you to add this information to your syllabi or course pages.
- Monday: 9am-3pm
- Tuesday: 9am-3pm
- Thursday: 9am-3pm
Exam Pick-up in St. Paul
Instructors who teach classes in St. Paul can request that the exam is put on hold on the St. Paul campus. The exam will be ready for pickup in St. Paul the following 2 business days of the exam at the 130 Coffey Hall CFANS Desk.
Instructors will need to show a form of identification when picking up an exam (U-card, drivers license, etc.). If an instructor needs to delegate the pickup of an exam, they will need to contact [email protected] with the information of the person picking up the exam in advance.
Available Testing Materials in the Disability Resource Center
DRC Computers
DRC computers are meant to be reserved if a student needs a specific assistive technology as a part of their approved accommodations to be able to use on an exam. Examples include the following:
- Type instead of handwritten answers
- When a student is permitted to use a DRC computer to record answers for an exam, we use flash drives to create Word documents and our computers are set to disable internet usage.
- Use a screen-reader program such as Read & Write or JAWS
- Use a Voice-to-Text program such as Google Voice to record answers
- Use a screen magnifier such as ZoomText
Scantrons
The Testing Center orders its Scantrons from the Office of Measurement Services. We have several scantron types available (X500 A-E, X500 A-J, 1/2 Blue, 1/2 Red, Chemistry A-E, Chemistry A-J). If you or your department needs a different type of scantron, please send them to the DRC with a note that identifies for which exam(s) they are to be used.
Blue Books
The DRC Testing does not utilize blue books for exams. We provide students with lined paper.
Other items provided include:
- Pens and pencils
- Ear plugs
- Noise-cancelling headphones
- Scratch paper (lined, unlined, graphing)
- White noise machines (provided per accommodation letter)
- Other items as necessary (If there’s ever a question about the appropriateness of making an item available to a student for an exam, we will check with the instructor first)
Administering Accommodated Exams Within Your Department
It is beneficial for students and faculty for exams to be taken as close to the rest of the class and as close to simultaneously as possible. We encourage instructors to provide accommodations within the department when possible.
If an instructor plans to proctor their own exam for students with accommodations, and to prevent confusion with students accidentally scheduling for that course in the Testing Center, instructors will need to select the option, “I Will Proctor My Own Exams,” in AIM for the course when promoted to complete the Testing Accommodation Form.
Review Student Accommodation Letter
Consider testing accommodations listed in a student’s accommodation letter, such as extended time/duration, space needs, etc. If you have questions about providing specific testing accommodations, please connect with your student and the access consultant who signed the letter.
Reserve a Testing Space
When making arrangements for a testing space, it is important to reserve a private or semi-private space as specified in a student’s accommodations letter.
- The Office of Classroom Management is an excellent resource for finding available spaces. You can search by General Purpose Classroom or Departmental rooms.
- Reserve an appropriate room (conference room, private office) in your department.
Prepare the Testing Space
If you decide to administer the test in or near the department or main classroom, please consider providing the following:
- A clock or a timer accessible to the student
- Extra exam resources (scratch paper, bubble sheet, pencils, erasers, etc)
- A proctor or someone who can check in on the student and is aware of the start and end times of the exam
- Ways to contact you during the exam
- Storage area for backpack/materials not to be accessed during the exam
How-To Guides for Accessible Information Management (AIM) Instructor Portal
AIM Instructor Portal Video Guide
Please review the AIM Instructor Portal Video Guide for an overview of all the features instructors need to know about interacting with the Testing Center through AIM.
Completing the Testing Accommodation Form
The Testing Accommodation Form is the form that all instructors will need to complete in order to review the DRC testing center procedures and policies and to specify exam dates/exam administration details (these details can be edited) for a course. To complete the Testing Accommodation Form, it can be accessed two different ways:
- Via a link included in the emailed accommodation letter (called a Faculty Notification Letter in AIM) that you receive when a student selects testing accommodations for a course you are the instructor for.
- By logging into the AIM Instructor Portal in the Testing Center section under the TESTING ACCOMMODATION FORM (TAF) tab located in the top navigation bar.
Once you are in the Testing Accommodation Form by following either of the options listed above, you will see the courses that you need to complete TAFs for and the ones you might have already completed. Detailed instructions for how to complete the TAF are as follows:
- Select Testing Center > Testing Accommodation Form (TAF)
- Select blue “Specify" for the relevant course that are listed under the "Navigate To" selection called, "Courses without Testing Accommodation Form (TAF)
- Select Exam Management Method from dropdown menu and select “Confirm to Proceed” in “Confirm Task” dropdown and select “Submit your Selection.”
- Fill out the Testing Accommodation Form to the course’s specifications - this will be copied to all of your exams for the semester, you may go in to edit throughout the semester if needed.
- You may copy this form to other courses by selecting “Copy Testing Accommodation Form (TAF)” on the top banner under the course name.
- Select “Submit and continue to specify exam dates." You can continue to specify the exam dates for the semester and include the exam administration details per exam date. The TAF requires that you submit at least one exam date. However, if you are not ready to submit all of your exam dates, you can reference our "Adding or Modifying Exam Dates in the AIM Instructor Portal" how-to guide.
Please note: Instructors adding exam dates and exam administration details as soon as possible in the semester will save time later and ensure that students are picking from a drop down menu that lists the available exam dates for a course that the instructor outlined instead students scheduling a date not specified by the instructor. Students will still have an option to schedule a date not specified by the instructor, but if given exam dates to choose from, students will often select one of the predetermined exam dates which will include all of the correct exam administration details without instructors needing to complete this form again.
Adding or Modifying Exam Dates in the AIM Instructor Portal
Adding Exam Dates for the first time
- Navigate to the AIM Instructor portal.
- Select "Testing Center" from the left-hand Home menu.
- From the top banner, select "Testing Accommodation Form (TAF)" if you need to complete the TAF for a course.
- For the course you need to add exam dates, select "Specify" on the Testing Accommodation Form page for the specific course that you need to complete the TAF and add exam dates.
- You will be prompted to complete the Testing Accommodation Form and add your first exam date as a part of the form completion.
- Once the form is complete and submitted, you will be brought to the "List Exam Dates" page, and from there you can complete the form in the "Add Additional Exam Date" section to add upcoming exam dates.
- Fill out the form for exam dates to the course’s specifications - these may be edited closer to the exam date. By filling out the information, you will give your students a list of exam dates that they can select while scheduling. If you need to make any edits/modifications to the "Exam Date Instruction," or exam dates, the DRC Testing Center requests that any updated information is completed at least 2 business days before the exam date.
Modifying Exam Dates
Please note that if you need to make any edits/modifications to the "Exam Date Instruction," or exam dates, the DRC Testing Center requests that any updated information is completed at least 2 business days before the exam date.
- Navigate to the AIM Instructor portal.
- Select "Testing Center" from the left-hand Home menu.
- From the top banner, select "Exam Dates."
- Navigate to the section of the page labeled "STEP 1: SELECT EXAMS DATES (FOR BULK ACTIONS)."
- Select "Modify" next to the exam date you need to modify exam dates or details for.
- Continue to modify the "Exam Detail" to change the exam date or the "Exam Date Instructions" to change the exam administration details.
- Select "Update Exam Date" at the bottom on the page to complete your modification.
How to Add Instructors to a Course
Sometimes instructors may need to add a teaching assistant, a program coordinator, or an additional instructor to a course to manage testing accommodations for students.
- Login to the Instructor Portal.
- In the left-hand side panel, select "Add Instructor."
- Select the class that you need to add an instructor for and select the type as "Add Additional Instructor to the Course."
- Add their name and email.
- Select "Add Instructor" in the form submission field.
How to Approve an Exam Request
Instructors can approve exams individually or as a bulk action in the AIM Instructor Portal once a student schedules an exam. Instructors will also need to approve an exam if it is rescheduled by a student. Instructions for both methods and approvals for rescheduling exams are outlined as follows:
Individual Approval
- To approve individual student exam requests, navigate to the main Testing Center page and scroll down to the list of upcoming exams. Any exams that are labeled “Instructor Approval Required” will need to be approved through the portal.
- To approve requests individually, you should select the red text saying “Instructor Approval Needed”.
Bulk Approval
- You can approve multiple exam requests at once on the main Testing Center page.
- Either select the check box located to the left of “Status” or select the check box beside each student’s name individually.
- To approve these exam requests, navigate to the bottom of the page and select the box that says “Approve Selected Exams”.
Reschedule Request
After selecting "Instructor Approval Needed," you can request your student reschedule an exam if they have scheduled outside of the original exam time by selecting a reason for rescheduling in the "Rescheduling Information" section of the page. The Testing Center staff will review the request. Approval is subject to the availability of seats in the Testing Center.
Uploading an Exam to AIM
- Log into the AIM Instructor Portal.
- Under the Home navigation menu, select “Testing Center.”
- Once you are in the Testing Center section, navigate to the heading labeled “UPCOMING EXAMS SCHEDULED.”
- Continue to “STEP 1: SELECT EXAMS (FOR BULK ACTIONS).”
Select the course for which you need to upload an exam.
- Continue to “STEP 2: SELECT AVAILABLE OPTIONS” → “UPCOMING EXAM FILE UPLOAD.”
- Title your exam.
- Select “Choose File” and select your file from your computer.
Then select the button labeled “UPLOAD FILE.”
- To confirm that you have uploaded your exam, you can navigate to the upcoming exam request, select the “View File” drop-down menu, and that will show the name of the file, the date you uploaded the file, and an option to delete the file if you have uploaded in error.
Reviewing a Completed Exam in AIM
- Log in to the AIM Instructor Portal.
Under the HOME navigation menu, select “Testing Center.”
In the navigation bar at the top of the page, select the “COMPLETED FILES” option.
- This will bring you to the list of completed exams where you can choose to download the files.