Captioning Guidelines for Instructors

Working with a C-Print Captionist  in the Classroom

Before a meeting or event with real-time captioning – what you should know

  • The C-Print Captionist(s) will arrive early to the assignment in order to set-up equipment.
  • The equipment includes two laptops, a computer stand and possibly power cords.
  • The C-Print Captionist may need to be situated close to an outlet.

Please provide the C-Print Captionist  with any course information as soon as it is available, including:

  • Access to Web Vista, Moodle and other web-based material
  • The course syllabus
  • Handouts (eg: PowerPoint slides, readings, etc.)

The handouts may be submitted to This allows the C-Print Captionist a chance to prepare and convey accurate information.

 Before showing a video in class, please check to see the media is captioned and have the captions turned on for the viewing. 

Communication with real-time captioning

Communicate directly with the student who is Deaf or hard of hearing.

C-Print Captionists will type auditory information to be read on a computer. This includes:

  • Identifying speakers
  • The dialogue (what you and other students say)
  • Descriptions of environmental sounds (e.g. music, alarms, cell phones ringing)

A C-Print Captionist can only accommodate one speaker at a time. Captioning works best if you:

  • Encourage the group to follow turn-taking rules.
  • Repeat student questions before answering.
  • Face the class and minimize movement across a large area.
  • Encourage students to speak clearly.

The C-Print Captionist typically does not type what the student who is Deaf or hard of hearing says.

Understand the C-Print Captionist’s role

While working the C-Print Captionist is a neutral communication facilitator and cannot serve as a participant.

  • For small group activities, C-Print Captionist may move around the room with the student.
  • The created transcript may be given to the student who is Deaf or hard of hearing, after the class.
  • The C-Print Captionist will follow the C-Print Code of Ethics.